For example, tents and bouncy homes require a purchasing settlement. University of California Business and Financial Bulletin 79 incorporates several definitions which might be essential to think about earlier than processing any transactions for business conferences, social events, or pupil packages. The steps below are for leisure bills which have been deemed needed in your department. In common, most leisure bills are paid after an occasion has taken place. An exception is room/catering deposits required up entrance by the seller. Meals supplied to workers, guests from different educational establishments, members of the group, medical heart guests, or employees from one other work location where there’s a valid enterprise function for the meeting.
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A Declaration of Missing Receipt form should be accomplished for any missing required receipts. You must submit unique, itemized receipts for bills over $75 in order to obtain reimbursement for entertainment expenses. The following rates pertain to folks being entertained and the university employee who is the official host.
Exceptions to policy require a written justification for the request and are needed if a host has have to exceed coverage limits. Tickets bought for a guest or friends by a bunch to a sporting, theatrical, or musical occasion for the purpose of stewardship. In addition to any approvals that usually apply extra approvals and distinctive approvals must be processed by the Associate Vice Chancellor – Finance or by the Chancellor, as required by policy. Be certain you’re aware of any restrictions on the fund supply you might be using. Although the expense may be allowable underneath college coverage, it may not be allowed on the particular fund.
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The university’s use of funds for entertainment should be appropriate with our stewardship accountability and will need to have a powerful ethical component. We should have the ability to show that our entertainment expenses are necessary and in the most effective curiosity of the general public. Individuals with delegated approval authority can not approve leisure for somebody to whom they immediately report.
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